Oak HC/FT
Marketing Operations Coordinator - temporary
Oak HC/FT, Frederick, Maryland, United States, 21701
As a Marketing Operations Coordinator in the Precision for Medicine (PFM) Marketing Department, you will be part of a team managing the development of a range of marketing initiatives including digital campaigns, website and thought leadership content, collateral and videos. The role includes daily administrative tasks and supporting team members on a diverse range of projects, while assisting with updating project trackers, internal databases, and other departmental tasks, as necessary. This position reports to the Senior Manager, Marketing Operations. This is a temporary 3 month position with the potential of permanent employment.
Essential functions of the job include:
Coordinate internal resources and third parties/vendors for the flawless execution of projects
Help ensure that all projectsare deliveredon-time, within scope and within budget across all of PFM Marketing
Work within an established system to organize project plans and track progress
Develop a general understanding of working budgets, timelines, and shared services in order to manage internal projects. Be able to assume responsibility for these tasks with support
Work alongside the Senior Manager, Marketing Operations to coordinate and execute marketing tactics across multiple lines of business
Participate in the development, distribution, and updates to marketing processes
Work creatively and analytically in a problem-solving environment demonstrating teamwork, innovation and excellence
Lead the coordination and support the facilitation of monthly marketing team meetings
Lead in meeting logistics and setup including meeting invites, booking conference rooms, IT support, etc.
Support in development of the presentations
Actively manage and participate in weekly PFM Marketing status including scheduling, status report updates, and other relevant materials to be made available at and post meeting
Engage in all aspects of Project Management to gain a thorough understanding of the routing process
Schedule kickoff meetings and team regroups
Manage regular status updates and executive communications
Provide clear communication and direction to all shared service departments
Follow standard company process for project development and execution
Gain full proficiency with Social Bridge, the online project management and routing platform and any other relevant systems
Provide general operational and project management support to all PFM marketing teams
Qualifications:
Minimum Required:
Bachelor's degree, preferably in Business or Marketing
Two+ years of professional work experience in related field
Solid administrative skills
Proficiency in Microsoft Word, PowerPoint, and Excel. Familiar with Asana
Other Required:
Strong attention to detail, diplomatic and motivational skills including the ability to lead up, across and down multiple business and technology organizations
Build and maintain relationships by engaging business leaders to establish credibility, solve problems, build consensus and achieve objectives
Excellent leadership, communication (written, verbal and presentation) and interpersonal skills
Positive, can-do attitude, decisive, with the ability to adapt to change and competing demands
Experience in successfully leading projects and programs to on-time, on-schedule and within budget
Experience working both independently and in a team-oriented, collaborative environment
Flexible with proven ability to conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities
Capable of learning quickly
Preferred:
Degree concentration in marketing,management, or operations
Pharmaceutical marketing/advertising agency
LI-REMOTE
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Essential functions of the job include:
Coordinate internal resources and third parties/vendors for the flawless execution of projects
Help ensure that all projectsare deliveredon-time, within scope and within budget across all of PFM Marketing
Work within an established system to organize project plans and track progress
Develop a general understanding of working budgets, timelines, and shared services in order to manage internal projects. Be able to assume responsibility for these tasks with support
Work alongside the Senior Manager, Marketing Operations to coordinate and execute marketing tactics across multiple lines of business
Participate in the development, distribution, and updates to marketing processes
Work creatively and analytically in a problem-solving environment demonstrating teamwork, innovation and excellence
Lead the coordination and support the facilitation of monthly marketing team meetings
Lead in meeting logistics and setup including meeting invites, booking conference rooms, IT support, etc.
Support in development of the presentations
Actively manage and participate in weekly PFM Marketing status including scheduling, status report updates, and other relevant materials to be made available at and post meeting
Engage in all aspects of Project Management to gain a thorough understanding of the routing process
Schedule kickoff meetings and team regroups
Manage regular status updates and executive communications
Provide clear communication and direction to all shared service departments
Follow standard company process for project development and execution
Gain full proficiency with Social Bridge, the online project management and routing platform and any other relevant systems
Provide general operational and project management support to all PFM marketing teams
Qualifications:
Minimum Required:
Bachelor's degree, preferably in Business or Marketing
Two+ years of professional work experience in related field
Solid administrative skills
Proficiency in Microsoft Word, PowerPoint, and Excel. Familiar with Asana
Other Required:
Strong attention to detail, diplomatic and motivational skills including the ability to lead up, across and down multiple business and technology organizations
Build and maintain relationships by engaging business leaders to establish credibility, solve problems, build consensus and achieve objectives
Excellent leadership, communication (written, verbal and presentation) and interpersonal skills
Positive, can-do attitude, decisive, with the ability to adapt to change and competing demands
Experience in successfully leading projects and programs to on-time, on-schedule and within budget
Experience working both independently and in a team-oriented, collaborative environment
Flexible with proven ability to conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities
Capable of learning quickly
Preferred:
Degree concentration in marketing,management, or operations
Pharmaceutical marketing/advertising agency
LI-REMOTE
#J-18808-Ljbffr